Export your rundown as a PDF to share with your team or print for the show. The PDF export dialog lets you configure orientation, paper size, repeating column headers, which columns print, and manual page breaks before downloading. You can also save your settings as a preset that everyone on the rundown can reuse.

You can also press Cmd+K (Ctrl+K on Windows) and choose Export PDF from the command palette.

A preset saves your export settings under a name, so anyone on the rundown can export the same way in one click. A preset saves:

Presets belong to the rundown and are shared by everyone working on it. When a teammate saves, renames, or deletes a preset, you see the change right away. Presets carry over when duplicating rundowns and if the presets are saved to a template.

Personal view is always first in the list. It uses your own column layout from the rundown with the default page settings.

Names can be up to 60 characters. Each preset on a rundown needs its own name, and capitalization doesn't count, so "Camera script" and "camera script" can't both exist.

If you change a setting while a preset is selected, a small dot appears next to its name and a Save button appears beside the menu. Click Save to update the preset for everyone. If you change the setting back, the dot goes away.

To keep the original preset as it is, use Save as new preset… instead. Personal view shows the dot too when you change something, but it has no Save button, so save those changes as a new preset.

Below the Preset menu, choose Portrait or Landscape. Landscape is selected by default, since most rundowns are wider than they are tall. The preview updates automatically when you switch.

Just below the orientation options, use the Paper size buttons to set the page dimensions of your exported PDF. Four sizes are available:

Letter is selected by default. Selecting a different size regenerates the preview automatically, just like changing the orientation.

The Repeat column headers toggle is on by default. When enabled, the column header row prints at the top of every page in the PDF, which is useful for long rundowns that span multiple pages.

Turn it off if you only want headers on the first page.

The Columns section lets you build a layout for the PDF: hide columns you do not want to print, and drag the rest into a different order. This layout applies to the export only. Your own column layout in the rundown is never changed, and neither is anyone else's.

A few things worth knowing:

To reuse a column layout later, save it as a preset. See Using Presets above.

A row that will not fit in the space left on a page moves whole to the next page instead of being cut in half. This happens automatically, with no setting to configure, so a script cell is never chopped mid-sentence by a page boundary. It applies to the PDF export, the guest pass PDF, and a guest pass printed straight from the browser.

You may notice extra white space at the bottom of a page as a result. That gap is the row that moved down.

Note: a single row taller than a full page still has to break across pages, because no page could hold it whole.

Use page breaks to control exactly where a new page starts in the PDF. These are in addition to the automatic behavior above.

To remove a page break, click its label again. To remove all page breaks at once, click Clear all at the top of the page breaks section.

If your rundown uses row groups, the row list shows each group header by its group name, and row numbers match the grouped numbering you see in the rundown (for example 6.1), so you can find the right spot at a glance.

Column and page break changes are staged. The preview does not regenerate every time you flip a switch, drag a column, or add a break, so you can set up a whole layout without waiting.

While you have changes waiting, a Changes pending pill floats at the bottom of the preview. Click Update preview in that pill to regenerate the PDF. A small dot also appears next to the Columns or Page breaks heading, so you can tell which section is holding an unapplied change.

Orientation, paper size, and the repeat column headers toggle are not staged. Those regenerate the preview right away, and so does picking a preset.

If your rundown uses row groups, group headers print as section headers with their group name, and sub cues keep their grouped numbering. Nothing needs to be turned on, and rundowns without groups export exactly as before.

The same applies to CSV and Word exports, and to what guests see on a guest pass.

Click the Download PDF button at the bottom of the controls panel. The file saves with your show title as the filename.

If you have unapplied column or page break changes, the PDF regenerates automatically before downloading, so your file always reflects the latest settings.

Every page carries a footer: the byline on the left, the page number in the middle, and the date and time the PDF was exported on the right.

The export timestamp is stamped in your event's time zone, with the zone abbreviated after the time (for example Wednesday, August 12 at 10:30:15 PM EDT). A printed copy read in another city is therefore never ambiguous about when it was generated. Zones without a standard abbreviation show an offset instead, such as GMT+5:30.

A guest exporting a PDF from a guest pass gets the same dialog, but the Columns section only lists the columns shared on that pass. An export layout can never widen what a guest is able to see.

Presets aren't shown on a guest pass, because guests can't save them.